Unit 15: Vocabulary

Added to the email, typically a file such as an image or a document.

Please find attached my CV and cover letter.

A semi-formal email sign-off.

Have a great day! Best, Christophe

To update somebody on the newest pieces of information.

Can you please catch me up on management's decision regarding next month's budget?

An informal email sign-off.

Here are my slides from this morning. Cheers, Reynie

A formal email opener, used when one does not know who the recipient of the email is.

Dear Sir or Madam, I am writing to you regarding the open position for "Sales Representative".

To contact somebody once again, after not having received a response or after the previous exchange had been completed.

I would like to follow up on our email exchange last week and see if you were able to procure the documents we discussed.

Beforehand, ahead of time, before something happens or an action is performed.

Thank you in advance for your feedback.

About, in relation to.

I am writing in reference to the order I placed with your company last week.

To ask somebody for certain information.

I would like to inquire about the job details.

To regularly give somebody the most recent information about a certain topic.

Please keep me posted about the project's progress.

A formal email sign-off.

Kindly send your feedback before July 2nd. Regards, Pamela Anderson

To anticipate something in a positive way.

I look forward to hearing from you.

To create or adjust something to fit a specific individual.

Research shows that personalizing emails boosts the effectiveness of email campaigns because people feel like they are seen and not just one of the masses.

A snippet showing the first parts of an email.

In order to write an effective email you should carefully draft the preview and subject line, so the receiver is enticed to open the email.

To actively make contact with someone.

I am reaching out to you following our conversation at last week's networking event.

The person that the email is addressed to.

Pro tip: Finish writing your email before entering the recipient, so as to not accidentally send half-finished messages.

The closing part of the email that leads to the signature.

Depending on who you're emailing and what tone you're trying to set, you should choose your email sign-off carefully.

The space at the top of an email where the topic of the email is specified and which tells the receiver what the email is about.

Having a descriptive subject line is crucial for achieving higher open rates.

A pre-made or pre-written layout that can be adapted and re-used when contacting different people about the same purpose.

If you want to engage in email marketing, having an array of templates can be very useful because it saves time writing emails.

The general sound or mood of an email, could be informally friendly or formally polite.

When you're writing a formal email, the sign-off "Cheers" is inappropriate, as it doesn't match the overall tone.